SAMPLE PRESENTATION CONTRACT
The following agreement is made by James Williams, who shall be
referred to as “Presenter,” and the organization that he is presenting to,
which shall be referred to as “Agency.”
I, James Williams,
the “Presenter,” agree to give a presentation for autism awareness to said
Agency for the purposes of educating people on autism, under
the following terms and conditions:
Agency may
check my website at www.jamesmw.com for possible presentations that they might
want Presenter to give. They may request that Presenter give a
specific presentation, and Presenter agrees to give such presentation with the
time allotted for the presentation. Agency agrees to notify Presenter of any
requests as soon as possible.
Agency
reserves the right to request that Presenter bring up or refrain from bringing
up a specific subject during my presentation, however, if they have such
requests, they must share them to Presenter prior to the presentation.
Agency may
videotape the presentation freely and distribute them anywhere they wish in
order to help others understand autism. Presenter also agrees to grant
interviews to anyone who wishes them.
Agency
must notify Presenter of the specific time that they are giving for the
presentation, as well as the audience that the presentation is for. Agency must
also notify Presenter of the amount of time they are giving for the
presentation, as well as the location of the presentation for record keeping
purposes.
Agency is
not required to have any equipment on hand such as a projector, Internet
Connection, or microphone unless Agency requests a presentation that requires
such equipment. If Agency requests a presentation that involves skits and/or dramatic
acting and desires that actors perform in the skits, Agency assumes
responsibility of finding actors for such presentation.
In
exchange for the presentation, Agency agrees to provide payment and
reimbursement to Presenter under one of the following presentation packages:
Package #1:
Agency does not reimburse Presenter for my travel expenses or lodging. In
return, the agency agrees to wait until Presenter is already traveling in or
near the location of said Agency, which Presenter will notify Agency of at
their earliest convenience. Agency must also agree to allow me to sell my books
at the event I am presenting at. I also reserve the right to ask for expense
reimbursement should any cancellations occur with the other agency that
sponsored my trip to the area.
Package #2:
Agency agrees to reimburse Presenter for their travel expenses and lodging that
I incur when traveling to and from Agencyr location, and Presenter will book
such presentation into their schedule provided Presenter has not booked another
presentation with another agency. The agency is not required to pay an
additional honorarium but must permit Presenter to sell their books at the
event.
Package
#3: Agency agrees to pay Presenter an honorarium for their presentation but not
their travel expenses. Presenter will book presentation into their schedule
pursuant to the terms of Package #2. Agency must permit Presenter to sell my
books at the event.
Package
#4: Agency agrees to reimburse Presenter for their travel expenses and lodging
that Presenter incurs when traveling to and from Agency’s location, and pay
Presenter an honorarium for their presentation. Presenter will book Agency into
their schedule pursuant to the terms of Package #2 and Agency reserves the right
to prohibit Presenter from selling books at the event.
If Agency
agrees to pay all transportation costs related to the transportation purchased,
Presenter agrees to travel using the least expensive mode of transportation and
to find the cheapest price to transport Presenter to the city of my presentation
and will offer to initially pay for transportation with expectation of reimbursement
after Presenter gives their presentation. If Agency chooses to purchase
transportation costs on my behalf they are responsible for any additional
transportation costs.
If
Presenter must stay overnight in the city they are traveling to, Agency agrees
to cover any lodging expense. However, Presenter agrees to stay in any lodging
offered, and is willing to stay as a guest in a local resident's house to cut
costs--Presenter stays as a houseguest in many homes around the U.S. to cut
costs down. If Presenter has arranged to stay at a local resident’s house independently,
Agency is not required to cover lodging expenses.
Agency is
not required to cover my meal expenses as Presenter has multiple food allergies,
which raises the cost of meals. However, Presenter has adapted their allergies
to virtually every restaurant chain or restaurant in the U.S., therefore, no
adaptations are necessary to accomodate allergies.
Presenter
reserves the right to include Agency’s presentation as a stop on a speaking
tour or a separate trip from their home base of Chicago unless Agency has
agreed to pay and book Presenter’s travel.
Agencies
are also reminded that since April is Autism Awareness Month, presentations in
April are booked far in advance, and Presenter also attends a large number of
autism awareness related events and conferences in April.
Agency has
read and agreed to the following terms.
____________________________________________
Signature of Presenter
____________________________________________
Signature of Agency